AGA 2026

EGLSF Annual General Assembly 2026 (AGA), will take place in Rotterdam, the Netherlands. All our members are invited to join on 27th February - 1st March 2026 to a conference on Friday and to the AGA on Saturday and Sunday. 

Our host this year is Gay Sportsclub Ketelbinkie.

Information about the Agenda will still be updated, but you can already register for the AGA and apply for Outreach:

• Registration
• Outreach - Application period has finished
  • Note! If you apply for outreach, only register after you have received a decision.

AGA 2026 will not be streamed online and there will be no remote participation, nor remote voting. Therefore, we encourage you to join us in person.

If you cannot attend, you may complete the transfer voting form and have another attending organisation vote for you at the AGA. To receive this form, please email to  javier.pellon@eglsf.info

Accommodation

Programme

Friday 27th February

• Conference 
  • • Time: 9:00 - 17:30 CET
    • Location: Timmerhuis, Halvemaanpassage 90, 3011 DL Rotterdam
    • Title: UNITED in Sport – Driving LGBTIQ+ Inclusion in European Sport
      "The conference aims to formulate recommendations to expand the reach of LGBTIQ+ sports clubs and to engage above-average groups in society. The goal is to achieve greater diversity and inclusion within the sports community by understanding the barriers and potential strategies to overcome them."
    • Program: See below

• Reception & Networking
  • Time: 17:30 - 18:30
  • Location: Timmerhuis, Halvemaanpassage 90, 3011 DL Rotterdam

• City tour
  • Time: 18:30 - 20:30
  • Location: Timmerhuis, Halvemaanpassage 90, 3011 DL Rotterdam

Saturday 28th February

• Annual General Assembly
  • Time: 9:00 - 17:30
  • Location: Novotel Brainpark, K.P. van der Mandelelaan 150, 3062 MB Rotterdam

• Dinner
  • Time: 19:00 - 21:00
  • Location: Villa Kakelbont, Halvemaanpassage 1, Rotterdam

• Pub Crawl
  • Time: 22:00 - 00:00
  • Location: Cafe Strano, Oldenbarneveltstraat Rotterdam

Sunday 1st March

• Annual General Assembly
  • Time: 9:00 - 12:45 + lunch 12:45 - 13:45
  • Location: Novotel Brainpark, K.P. van der Mandelelaan 150, 3062 MB Rotterdam

• Cultural Boost

  • Time: 14:30 - 16:00
  • Location: Depot Boijmans Van Beuningen, Museumpark, MB Rotterdam

 Host elections

We are looking for a host for the AGA in 2027. If you are interested, please contact: general.secretary@eglsf.info

EuroGames host for 2029 games will be elected at the AGA. More information about how to bid, is available here.

Vacant board  & committee positions

We have the following board positions available:

• Treasurer
• General secretary
• Board member at large

Also our Legal Advisory and Cash Control Committee members are elected at the AGA, so if you are interested in applying for any of these positions, please send your resume and a letter of motivation to general.secretary@eglsf.info.

Please note what our Bylaws state about the board member elections:

12.2 The composition of the board shall be a reflection of the membership of the
Association as regards country of origin, residence, gender identity, sexual
preference and sports background. Members are strongly urged to elect a
diverse Board so that:
12.2.1 Three (3) positions on the board shall be reserved for non male-identifying
representation;
12.2.2 Three (3) positions on the board shall be reserved for non female-identifying
representation;
12.2.3 Two (2) positions may be flexible to ensure the efficacy of the Board.
12.2.4 In the event of this representation not being achieved, no later than 14:00 on the day prior to elections, open candidacies, irrespective of male or non-
male identity can be accepted.

Board position profiles

Common requirements

• The working language of the board is English. Other language skills are a plus.
• The time that the board work takes during the week might be something between 3-20h, depending on your responsibilities. 
• During the year we have six F2F meetings (Fri afternoon - Sun noon) and online meetings (1-2h) every 3 weeks.

Treasurer

Tasks

• Is responsible for the financial supervision of the Federation to allow the board to provide good governance.
• The Treasurer is the chief financial management officer whose tasks include: the preparation of annual budgets, planning for the Federation’s financial future, monitoring the Federation’s revenue and expenditure.
• Specific duties include but are not limited to:
  • Provide advice to the board in their management of the Federation finances
  • Administer all financial affairs of the Federation
  • Lead the annual budget process and ensure an appropriate annual budget is provided to the board for approval
  • Ensure development and review of financial policies and procedures
  • Support any required auditing processes
  • Be a signatory on the Federation account

Experience & Skills

• Should be well organized
• Should possess a level of financial expertise 

General Secretary

Tasks

• Is the primary administration officer of the committee and provides the links between the Federation, members, and outside agencies.
• To prepare agendas, control and distribute minutes, receive, and disseminate correspondence to and from the board etc.
• Is responsible for the administrative documentation (outside of financial matters) for the Federation.
• Specific duties include but are not limited to:
  • Maintain records of the Federation
  • Manage minutes of Federation meetings,
  • Development of the agenda in together with other board members and distribution prior to the meeting (excl. F2F meetings which are prepared by a co-president)
  • Manages external communications with members, and other organisations. This includes:
    • publishing press release when necessary and website content
    • newsletter content
    • Is familiar with documents to note applicability during meetings
    • Is responsible for ensuring that accurate and sufficient documentation exists to meet legal requirements
• Ensure that the records of the board are maintained as required by law and made available when required by authorised persons.

Experience & Skills

• Should be able to communicate effectively
• Should be organised
• Should have solid computer skills
• Experience of working in the board of an organisation

Board member at large

Tasks

Tasks of the board members (up to 4 people) depend on the skills and interests of the people on the board at that moment. The tasks will most likely include some of the following:

• Being part of the EuroGames management team
• Taking part in Erasmus+ projects
• Annual general assembly preparations
• Being part of the communication team (website, newsletter, social media)
• Maintaining the sport calendar
• Maintaining the list of sports experts and communication between EGLSF and them
• Maintaining the sports guidelines for EuroGames

Experience & Skills

Some experience or skills of the following list will be beneficial to have:

• Experience in LGBTIQ+ sports event management
• Experience of EuroGames
• Experience in Erasmus+ projects
• Experience in LGBTIQ+ activism
• Experience in organising conferences and meetings
• Communication skills
• Computer skills (e.g. Google Workspace, WordPress, Mailchimp, Canva)
• Knowledge of Dutch law

Friday Conference Program

UNITED in Sport – Driving LGBTIQ+ Inclusion in European Sport

The conference aims to formulate recommendations to expand the reach of LGBTIQ+ sports clubs and to engage above-average groups in society. The goal is to achieve greater diversity and inclusion within the sports community by understanding the barriers and potential strategies to overcome them.