EGLSF Annual General Assembly, AGA 2025, takes place in Valencia, Spain. All our members are invited to join on 28th February - 2nd March to a conference on Friday and to the AGA on Saturday and Sunday. 

Our host this year is Samarucs València Club Esportiu lgtbiq+. Registration and outreach application process are on going, so check out the programme on the official AGA 2025 website, aga2025.samarucs.org, and register now. Deadline is Feb 9th if you wish to join dinner on Saturday and else Feb 18th, 2025. It's also a good idea to book your accommodation already. 

Location of the Friday workshops and the AGA are the same: Complejo Deportivo-Cultural Petxina, Pg. de la Petxina, 42, Extramurs, 46008 València, Valencia.

Outreach application deadline was on December 15, 2024. 

Important: AGA 2025 will not be streamed online and there will be no remote participation, nor remote voting. Therefore, we encourage you to join us in person at beautiful Valencia.

If you cannot attend, you may complete the transfer voting form and have another attending organisation vote for you at the AGA. To receive this form, please email to javier.pellon@eglsf.info.

 

Programme

Friday 28th February

14:30 - 17:30    BEST PRACTICES WORKSHOPS: BUILDING INCLUSIVE SPORTS TOGETHER

18:30 - 19:00    AGA WELCOME RECEPTION

19:00 - 20:15  OPENING CEREMONY FOR JOCS TARONJA

Saturday 1st March

8:30 - 17:30    AGA

21:00 - 3:00    DINNER

Sunday 2nd March

8:30 - 12:00    AGA

12:00 - 13:00  LUNCH

13:30 - 15:00  SOCIAL EVENT

 

Host elections

We are looking for a host for the AGA in 2026. If you are interested, please contact general.secretary@eglsf.info.

EuroGames host for 2028 games will not be elected at the AGA since there are no candidates. Bidding cycle might open again this spring, depending on what the AGA decides. 

 

Vacant board  & committee positions

Previously we had already announced the open co-president positions. Due to a board member, Vera-Linn Langängen, and general secretary, Erika Patrikainen resigning (in order to apply for another position), we have the following positions available:

  • Co-president (female)
  • Co-president (male)
  • General secretary (non-male)
  • Board member at large (non-male)

Please note that positions general secretary and board member at large are primarily opened to non-male identifying candidates due to motion about board composition which passed in AGA 2024. The motion states:

3 positions on the board must be reserved for non male-identifying representation
3 positions on the board must be reserved for non female-identifying representation
2 positions can be flexible to ensure the working capacity of the Board.

In the case that this representation is not achieved, at 14h00 on the day before the voting opens,
open candidatures, irrespective of SOGESI, can be accepted. In this way a full board can be achieved,
should the assembly decide that this is necessary.

Note! In case there are no candidates with the requested gender profile, the position will be open for anyone to apply. This means everyone can already send their applications. We will let you know latest after Friday 28th 14:00 if your application will be set forward for the elections.  Please state clearly in your application if you are applying the position as female, male non-female or non-male identifying.

 

Also our Legal Advisory and Cash Control Committee members are elected at the AGA, so if you are interested in applying for any of these positions, please send your resume and a letter of motivation to general.secretary@eglsf.info.

 

Board position profiles

Common requirements

  • The working language of the board is English. Other language skills are a plus.
  • The time that the board work takes during the week might be something between 3-20h, depending on your responsibilities. 
  • During the year we have six F2F meetings (Fri afternoon - Sun noon) and online meetings (1-2h) every 3 weeks.
  • This year we are especially searching for candidates with communication skills.

Co-President

Tasks

  • Should be well informed of all Federation activities and able to provide oversight be forward thinking and committed to meeting the overall goals of the Federation
  • Have a good working knowledge of the Federation constitution, rules and duties of office bearers 
  • Chair meetings ensuring that they are run efficiently and effectively
  • Act as a signatory for the Federation in all legal purposes and financial purposes
  • Regularly focus the Federation’s attention on matters of governance that relate to its own structure, role and relationship
  • Focus on the strategic development of the Federation and work to advance this
  • Seek funding opportunities to fulfil Federation strategic goals and engage in grant-writing activities to this end
  • Work with the Federation board to ensure:
    • The necessary skills are represented on the Federation and that a 
    • succession plan is in place to help find new board members when required
    • Goals and relevant strategic and business plans are developed in order to achieve the goals of the Federation.
  • Serve as a spokesperson when required
  • Develop partnerships with other sport stakeholders, boards and organisations that are relevant to the goals of the Federation, including major European institutions such as EPAS and ENGSO

Experience & Skills

  • Experience of working as the president of an (volunteer) organisation
    • Experience in Erasmus+ projects
    • Should have experience of EuroGames
  • Should be a competent public speaker
  • Should be organised
  • Should be able to lead a team
  • Should be available to travel regularly throughout the year inside Europe (visa requirements solved) 

General Secretary

Tasks

  • Is the primary administration officer of the committee and provides the links between the Federation, members, and outside agencies.
  • To prepare agendas, control and distribute minutes, receive, and disseminate correspondence to and from the board etc.
  • Is responsible for the administrative documentation (outside of financial matters) for the Federation.
  • Specific duties include but are not limited to:
    • Maintain records of the Federation
    • Manage minutes of Federation meetings,
    • Development of the agenda in together with other board members and distribution prior to the meeting (excl. F2F meetings which are prepared by a co-president)
    • Manages external communications with members, and other organisations. This includes:
      • publishing press release when necessary and website content
      • newsletter content
      • Is familiar with documents to note applicability during meetings
      • Is responsible for ensuring that accurate and sufficient documentation exists to meet legal requirements
  • Ensure that the records of the board are maintained as required by law and made available when required by authorised persons.

Experience & Skills

  • Should be able to communicate effectively
  • Should be organised
  • Should have solid computer skills
  • Experience of working in the board of an organisation

Board member at large

Tasks

Tasks of the board members (up to 4 people) depend on the skills and interests of the people on the board at that moment. The tasks will most likely include some of the following:

  • Being part of the EuroGames management team
  • Taking part in Erasmus+ projects
  • Annual general assembly preparations
  • Being part of the communication team (website, newsletter, social media)
  • Maintaining the sport calendar
  • Maintaining the list of sports experts and communication between EGLSF and them
  • Maintaining the sports guidelines for EuroGames

Experience & Skills

Some experience or skills of the following list will be beneficial to have:

  • Experience in LGBTIQ+ sports event management
  • Experience of EuroGames
  • Experience in Erasmus+ projects
  • Experience in LGBTIQ+ activism
  • Experience in organising conferences and meetings
  • Communication skills
  • Computer skills (e.g. Google Workspace, WordPress, Mailchimp, Canva)
  • Knowledge of Dutch law