NAME & LOCATION
Article 1. Name & Location
1.1. These bylaws are set up according to and mentioned in article 16 of the
Articles of Association of the European Gay & Lesbian Sport Federation.
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Language
Article 2. Language
2.1. The official language of board meetings and other meetings can be different from the English
language if all present members agree to the other language.
2.2. The official language in writing can be different from English if the writer knows that the
receiver has adequate knowledge of the used language.
2.3. Apart from the above, the official written language between board members and persons
who represent the association is always English.
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Objectives
Article 3. Objectives
3.1. The main object of the association is:
3.1.1. To be a co-ordinator in any kind in accordance with the articles of association.
3.1.2. To co-ordinate and promote tournaments in any kind of sport.
3.1.3 To seek for political support in accordance with the articles of association.
3.2. The promoting of sports will be given form by setting up EuroGames.
Article 4. EuroGames
4.1. The EuroGames is a multisport tournament in as many sports as possible.
4.2. The EuroGames is an athletic, competitive, inclusive participatory and non-discriminatory
event. The participation is open in principle to everybody who abides by the mission statement of the
EGLSF.
4.3. The General Assembly elects a member / members to organise the EuroGames.
4.4. The full EuroGames will be held every four years, starting in 2000.
4.5. The Association shall award trophies to the best European individual or team participant in
a number of competitions organised at the EuroGames.
4.6. In years when there is no full EuroGames, the association can organise a
limited tournament following the same objectives.
4.7. The General Assembly and the board can make specific rules for the small tournaments.
4.8. Bidding-guidelines for the bidding for both full and limited EuroGames are set by
the board.
4.9. The board will draw up a contract with the host of both full and limited
EuroGames.
4.10. The board
will give account to the General Assembly on the bidding and the contract.
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Members
Article 5. Rights and Obligations
5.1. Voting organisational members (ordinary and extraordinary members) may appoint a number
of voting delegates which is not greater than the number of votes they are entitled to. They may
also appoint additional non-voting delegates [Statutes].
5.2. An honorary member can be a delegate of a member.
5.3. Non voting Delegates, however may be requested a participation fee in order to attend any General
Meeting.
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General Meeting
Article 6. General Meeting
6.1. The annual General Meeting shall be preferably held on the first weekend of March.
6.2. The chairperson of the General Meeting will be elected from the congress
according to the articles of association. If there are no volunteers, the co-presidents of the
board will lead the General Assembly.
6.3. The General secretary of the board will make the minutes of the General Meeting.
6.4. Any member who intends to bid for the organisation of the following General
Meeting will
6.4.1. come forward to the board before this agenda point at the General Meeting.
6.4.2. be entitled to make a short presentation.
6.5. The host of the following General Meeting will be elected by a majority of cast votes.
Article 7. Agenda
7.1. The agenda of the General Meeting will also include:
7.1.1. Vacancies in the board
7.1.2. The election of the host for EuroGames
Article 8. Finances
8.1. The registration fee is due in EURO.
8.1.1. The registration fee is due before 1 February of the Association year.
8.2. The amount of the annual registration fee is determined yearly by the General Assembly
at
the Annual General Meeting, upon suggestion of the Treasurer or the whole Board. This
shall preferably be discussed during the approval of the budget for the upcoming fiscal
year.
8.3. The membership-fee for ordinary members is set by the following table:
8.3.1 1 - 24 member € 3 per member, with a minimum of € 35
8.3.2 25 - 49 member € 75
8.3.3 50 - 74 member € 100
8.3.4 75 - 99 member € 130
8.3.5 100 - 149 member € 160
8.3.6 150 - 199 member € 190
8.3.7. 200 or more member € 1 per affiliated member with a maximum of € 650.
8.4. The annual registration fee for Extraordinary members is € 130
8.5. The annual registration fee for Associate members is
8.5.1. for individual associate members € 35.
8.5.2. for organisational associate members € 80.
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Voting
Article 9. Voting
9.1. An Ordinary Member is entitled to a number of votes which depends on the number of
its officially registered adherents on January 1st of the current year.
9.2. The number of votes is given by the following table:
9.2.1. 1-99 affiliated members 1 vote
9.2.2. 100-299 affiliated members 2 votes
9.2.3. 300 and more affiliated members 3 votes
9.3. The delegate(s) of a member can cast all the votes this member has.
9.4. Representation of votes.
9.4.1. A delegate, who is authorised by ordinary members in writing, can cast the votes
of three other ordinary members with less than 100 affiliated members.
The maximum number of votes a delegate can cast is four.
9.4.2. A delegate, of an extraordinary member, can cast the votes of the associated ordinary
members of this extraordinary member, which are not represented themselves or represented
by an other delegate as above mentioned.
The maximum number of votes this delegate can cast is five.
9.5. The quorum is, besides the quorum mentioned in the statutes for changing the statutes, a quarter
of the number of possible votes plus one.
9.6. If the above mentioned quorum is not met on the General Meeting, than all voted
matters are decided and voted on by a Extraordinary General Meeting, where the condition
in paragraph 5 of this article is lifted.
9.7. A new General Meeting will be held after at least 3 but within 6 months, the proposal concerned
will be on the agenda again.
Article 10. Voting-procedure
10.1. Voting about persons takes place in writing.
10.2. Unless all delegates with voting-rights approve, voting by acclamation is not allowed.
10.3. Decisions on business matters are taken on the basis of majority of votes.
10.4. Abstinences are to be counted as voting against the proposal.
10.5. A blank vote is not a valid vote.
10.6. When voting about persons, the person is elected who obtains a majority of votes. If a majority
is not attained, a second ballot is held between the two candidates with the highest number of votes.
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Board
Article 11. Election
11.1. The General Assembly determines the number of board members.
11.2. Board members are chosen in principle with the restriction of one board member
per country.
11.3. If there are not enough candidates to meet the obligation in the above-mentioned
article, or it is considered appropriate in certain circumstances to do so, the General
Assembly can choose more candidates out of one country.
11.4. The General Assembly will aim a balance between the number of man and woman within
the board.
11.5. The election of board members by the General Assembly is co-ordinated in such a
way that each year, only about half of the board members are discharged; the remaining
board members are discharged a year later (having been installed a year later)
11.6. Board members can suggest different period from the two year period mentioned above, for instance
if a board member has good reasons to step down.
Article 12. Representation of the Board
12.1. The treasurer can represent the association in financial matters to an amount of EUR 1000.
12.2. The board can authorise in name of the General Assembly an other person than the treasurer
to represent the association in financial affairs.
Article 13. Board Reports
13.1. The board will correspond the conclusions from every board meetings to the members by its
normal sources of information spreading.
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Representation
Article 14. EGLSF Representation in other organisations, bodies and events
14.1 LGBT International Sport Organisations.
14.1.1. The EGLSF will be represented the such organisations by delegates elected at
the General Assembly.
14.1.2.The General Assembly members will elect the delegates following the same procedure
as for board members.
14.1.3. These delegates will be elected for a period of two years and will be eligible
for immediate re-election.
14.1.4. These delegates will make a proposal to the board on the issues for every meeting
of these organisations.
14.1.5. These delegates will submit a report from every meeting attended.
14.1.6. These delegates will submit a budget to the treasurer before 1 November of the
forthcoming year if they need financial support by the EGLSF.
14.1.7. The General Assembly or the board can give further instruction and guidelines
to the work of these delegates.
14.2 Other bodies or events.
The EGLSF will be represented in other bodies or events by members of its Board according to its
own decision taking account of the nature of the body or event. The Board can designate a non Board
member to fulfil this representation task, taking account of the circumstances, the nature of the
body or event and the qualifications of the designated person.
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By-Laws
Article 15. By-Laws
15.1. The General Assembly determines the Bylaws of the association, which may not include regulations
that contradict the Law or these Statutes.
15.2. The Bylaws regulate everything these Statutes enforce to be regulated in the Bylaws,
and everything of which regulation in or with the Bylaws is desired.
15.3. Proposals about changes to the Bylaws are announced one month in advance in the
invitation for the General Meeting in which these proposals are to be discussed.
15.4. Decisions on changes to the Bylaws are made by majority of cast votes, at the General
Meeting.
15.5. Written amendments on proposals to change the bylaws are allowed, given the rules set in the
bylaws, only when the amendments are in the line of the proposed changes.
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Referendum
Article 16. Referendum
16.1. The board is authorised to have a referendum according to the articles of association
of the EGSLF.
16.2. The board will send out the questionnaire to all members, with a given description
of the problem where the members have to vote on.
16.3. The voting rights are equal to the voting rights in the articles of association
and these bylaws.
16.4. The members have 21 days to reply to the questionnaire after the postmark of the
questionnaire
16.5. The referendum is valid with a reply of 40% (quorum) of the possible votes.
16.6. The referendum is decided by ordinary majority of the cast votes.
16.7. In case all members have stated an official email address, the voting can be done by an electronic
voting.
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Dissolution
Article 17. Credit Balance
17.1 In case of dissolution, the General Assembly will decide what use has to be given to any
possible credit balance. They will take due account of the vision represented by the EGLSF and
allocate the potential amount in favour of promoting LGBT sport, fighting discrimination and contributing
to solidarity.
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