Download AGA Papers [pdf]
Download AGA Vote Transfer Form [pdf]

Important UPDATES

March 3:
The 2008 AGA is now over. We thank all delegates for participating, and a special THANKS to our hosts, who made this year's General Assembly really great!
An update on the AGA and on the conference will be featured in the EGLSF Newsletter.

February 25:
The final version of the AGA papers is available for download.

February 20:
All new delegates and others who may show interest are invited to an introduction to EGLSF on Friday 29th of February at 17-18.30 o'clock at Ripa Hotel (please look for the room at the reception). Please send a message to anne@eglsf.info, if you want to participate in this meeting. We are looking forward to seeing you!
Delegates arriving on Thursday can book a special dinner for 20 EUR per person, starting at 9 PM at Preppy (www.preppy.it). Afterwards, at 10:30 PM, a party organised by Arcigay at Heaven Disco Club will be held. No entrance fee for accredited delegates. To book the optional Thursday dinner, email salvamarra@gmail.com.

February 17:
All delegates and participants are kindly requested to email the hosts to sordini.paolo@gmail.com the following data:
- special needs or diets regarding meals (vegetarians, vegan, allergies, etc)
- hosted housing delegates: detailed arrival and departure data, languages spoken and pets allergies. In a few days you'll be given your host's details and contact number.
- interest in post AGA optional activities: Sunday lunch (snacks), free guided tour (4-6PM; registration needed).
- public transport tickets: 3-day BTI for unlimited journeys (11 EUR); must be booked in advance.
Warning: Taxi fare from Fiumicino Airport is 40 Euros and from Ciampino Airport is 30 Euros. Make sure that the driver will apply the right fare!

February 15:
We are no longer accepting Gender Conference registration or accommodation bookings. Delegates may still register for the AGA but have to ensure accommodation on their own.

GENDER CONFERENCE

Following the mandate of the 2007 AGA in Madrid, a special Gender Conference will be organised before the 2008 AGA. The Conference will take place on Friday 29th February 2008, from 8:30 to 18:30.
Out of almost 70 registrations, the maximum of 50 participants had to be selected, according to our set rules, designed to balance a variety of priority criteria. With the generous support of our hosts, we have contracted two gender trainers to conduct the five workshops with mini-inputs and warming ups: Saskia Morell and Thomas Kugler from Germany. A lecture on Gender Theory will be done by Donata Gottardi, EU parliamentarian for PSE (Partito Socialista Europeo) and feminist activist. In the evening, there will be an official reception at the town hall. Media interest and visibility supposedly will be quite high. It will give momentum to the Italian LGBT sports movement and underline the importance and impact of EGLSF-events on regional or even national development.
Information leaflet about the Gender Conference [pdf]

MEETING HOSTS

ArciGay for Sport, Rome: www.arcigaysport.com
Gruppo Pesce, Rome: www.gruppopesceroma.org
Regione Lazio Agensport:  www.agensportlazio.it

REGISTRATION

Please fill in the online form. Please note that we are no longer accepting Gender Conference applications and/or cannot provide additional hotel accommodation. (Updated Feb 9)

Be aware that the conference is limited to 50 participants, on a gender equality basis. The rule of “first registered – first accepted” will appy. A waiting list will be established to take account of potential free places and cancellations.

Detailed information about the conference will be distributed separately.
Complete information about AGA will be provided as usual with the AGA Papers.

Venue FOR Registration, Conference & AGA

****Ripa Hotel – Via degli Orti di Trastevere, 3 – 00153 Rome, Italy
www.ripahotel.com

IMPORTANT: Please, DO NOT get in touch directly with Ripa Hotel concerning reservations. Please find more info below.

Public Transportation
From Trastevere Station: tram 8 direction Argentina - stop Bernardino da Feltre (3 stops).
From Termini Station: bus H, stop Ministero Pubblica Istruzione or any bus to Largo Argentina (64, 40, 70 etc), then tram 8 direction Casaletto - stop Bernardino da Feltre.

Any information about city transport can be found at: www.atac.roma.it
Any information about trains (including metropolitan trains) can be found at:
www.trenitalia.com

Lunch & Dinner

Lunch and dinner may be booked when registering online for the AGA. Payment is due when you check in at the registration desk in Rome.
Please, be aware that, if you register for lunch and/or dinner, you will be obliged to pay for booked meals (former AGAs experience and the planning needs of our Roman hosts demand this obligation). Both lunch and dinner will take place at Ripa Hotel.

Saturday lunch: EUR 15. Details t.b.a
Saturday dinner: It has become a tradition that the delegates have a joint dinner on Saturday evening. EUR 25. Details t.b.a.

Accomodation

At Ripa Hotel, our hosts provide, both for AGA and Conference and for three (3) nights (those of Thursday 28th February, Friday 29th February and Saturday 1st March 2008):

a) Free Hotel Offer
b) Special Hotel Offer
c) Hosted Housing

Please apply for option a, b or c when registering for the Conference and/or AGA.

a) Free Hotel Offer

Our hosts provide, both for AGA and Conference, a free offer of 35 double rooms (70 places). Four (4) of these rooms will be kept for EGLSF Board and two (2) for “Gender Conference” experts. Therefoe, a total of 29 double rooms (58 places) are available for EGLSF delegates and/or Conference participants.

b) Special Hotel Offer

35 double rooms (70 places) are offered at a special price of 50 EUR per person/night (100 EUR at single occupancy, depending on availability).

IMPORTANT: Please, DO NOT get in touch directly with Ripa Hotel concerning these reservations.

c) Hosted Housing

Hosted housing will be provided, if needed or demanded, up to 60 places.

SPECIAL INSTRUCTIONS - IMPORTANT

1. FREE OFFER - Attribution of free hotel places:

1.1 - All participants at the Gender Conference will have free accommodation (see point 4.1).

1.2 - Free rooms will be attributed to AGA delegates on a “first registered – first served” basis.

1.3 - Deadline for registration of delegates willing to benefit of this offer is 20th of January 2008.

1.4 - EGLSF member clubs entitled with only one voting delegate (1-99 affiliated members, see EGLSF Bylaws, art. 9.2.1) will have right only to one (1) free place.

1.5 - EGLSF member clubs entitled to more than one voting delegate (more than 100 affiliated members, see EGLSF Bylaws, art. 9.2.2 and 9.2.3) will have the right to a maximum of two (2) free places, in principle one for a male delegate and other for a female. A waiting list will be established to attribute potential free places left.

(In order to facilitate the accommodation tasks, please pay special attention to points 1.4 and 1.5, i.e., don't ask for more hotel places you are entitled to).

2. SPECIAL OFFER - Booking (50 euros per person/place/night)

2.1 - Rooms will be attributed to delegates on a “first registered – first served” basis.

2.2 - Deadline for registration of delegates willing to benefit of this offer is 20th of January 2008.

3. HOSTED HOUSING

Deadline for registration of delegates willing to benefit of hosted housing will be 1st February 2008.

4. SPECIFIC REMARKS

4.1 - If you are a participant exclusively at the Conference, you will have only one (1) night for free (namely this of Thursday 28th February).

4.2 - If you are exclusively an AGA delegate that have been selected for free accommodation, you will have, in principle, only two (2) nights for free (those of Friday 29th February and Saturday 1st March). Nevertheless, taking account that not all places will be covered by participants at the Conference, the rooms still available for Thursday 28th February will be attributed to those asking for them, following the same rule of "first registered - first served".

4.3 - If you are a participant at the Conference and a AGA delegate, you will have for free, as all Conference participants, the night of Thursday 28th of February. This does not necessarily mean you will have automatically for free the two following nights. It would depend of your selection, and taking into account of the mentioned rule of “first registered – first served”.

5. ALTERNATIVE ACCOMMODATION

Taking account of the limited places available, all AGA delegates asking for the hotel free offer, should indicate as well, just in case they are not selected (remember the rule “first registered – first served"), an alternative accommodation, i.e. hotel special offer or hosted housing, (see registration form) according to their specific interests. If no alternative accommodation is indicated, it would be understood that those delegates would arrange their own accommodation.

IMPORTANT: Please, DO NOT get in touch directly with Ripa Hotel concerning the reservations.

EGLSF Board and Rome hosts are doing their best in favour of the fairest management of the accommodation available. We count on your understanding, cooperation and good will and we ask you to read and follow carefully the above rules in order to facilitate AGA and Conference organisation.

 

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